We are seeking a dynamic and versatile individual to fulfill the role of Head of Back Office Operations & Multimedia Coordinator. In addition to managing back-office emails and meeting schedules, this role will involve editing videos and working with social media platforms to support our organization's multimedia needs. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in multimedia editing tools.



Responsibilities:


Email Management & Meeting Coordination:

Monitor and manage all incoming back-office emails, ensuring timely responses and resolution of inquiries.

Coordinate and schedule meetings for back-office staff, maximizing productivity and minimizing conflicts.

Send out meeting invitations, agendas, and relevant documentation to participants in a timely manner.

Multimedia Editing:

Edit videos for internal and external use, including promotional content, training materials, and presentations.

Ensure that videos are professionally edited, visually appealing, and aligned with the organization's brand and messaging.

Collaborate with content creators and stakeholders to gather requirements and deliver high-quality multimedia assets.

Social Media Management:

Manage social media accounts and platforms, including posting content, engaging with followers, and monitoring analytics.

Develop and implement social media strategies to increase engagement, reach, and brand awareness.

Stay updated on social media trends and best practices, incorporating innovative approaches into our social media efforts.

Administrative Support:

Provide administrative support to back-office teams, including document preparation, data entry, and file management.

Assist in the organization and execution of back-office projects, ensuring deadlines are met and objectives are achieved.

Maintain confidentiality and handle sensitive information with discretion.

Process Improvement:

Identify opportunities for process improvements within back-office operations and multimedia workflows.

Implement best practices for email management, meeting coordination, video editing, and social media management.

Collaborate with team members to develop and implement solutions to optimize processes and enhance efficiency.

Qualifications:



Bachelor's degree in Business Administration, Marketing, Communications, or a related field.

Proven experience in back-office operations, administrative support, multimedia editing, and social media management.

Proficiency in video editing software (e.g., Adobe Premiere Pro, Final Cut Pro) and social media platforms (e.g., Facebook, Twitter, LinkedIn, Instagram).

Excellent communication skills, both written and verbal.

Strong organizational and time-management abilities, with a keen attention to detail.

Ability to prioritize tasks and work effectively under pressure.

Creative thinking and a passion for multimedia production and social media engagement.

Experience with process improvement initiatives is a plus.

If you are a creative and resourceful professional with a knack for multimedia editing and social media management, we encourage you to apply for this exciting opportunity. Join our team and contribute to our organization's success in both back-office operations and multimedia endeavors!